The CUPPA Undergraduate Internship Guide

To receive credit for an internship through PPOL 490/US 491 CUPPA Internship course, current Public Policy and Urban Studies majors must accumulate 120 hours at their internship organization. To do this in one semester, students work an average of 8 hours per week.

Public Policy majors may participate in an internship for 3 credit hours for up to two semesters for different organizations via PPOL 490 – Field Experience. The 3 credit hours will count towards the PPOL 490 major course requirement.

Urban Studies majors may participate in an internship for 3 credit hours for up to two semesters for different organizations via US 491 – Internship Experience. The 3 credit hours count toward the US selective credit hour requirement.

If you are participating in an internship for course credit, you are  expected to follow course credit requirements, complete the Internship Checklist, and maintain communication as needed with your faculty internship contact. You may contact the CUPPA Assistant Dean for Student Success, Sharon Hayes, at any time during internship to discuss any matters regarding the internship.

Your internship should be related to Public Policy or Urban Studies.

Your internship host agency can be a nonprofit, government, research/analyst organization, consulting firm, or for-profit business.

The Internship Agreement Form must be completed before you begin the internship and when:

Goals and objectives are determined that reflect your responsibilities and learning experiences.

The agreement form is signed by you, your supervisor, and CUPPA’s assistant dean for student success BEFORE you begin the internship.

Remaining requirements for the internship course will be completed throughout the semester in which you enrolled in the course.

Download the Internship Agreement Form.

2. Degree and Career Paths – When searching for the right internships, consider both your degree and accompanying career options.

3. Time Commitment – Consider the time commitment of an internship. If a position hinders your ability to succeed in school or maintain personal responsibilities, then it may not be a good thing. You should plan to intern a minimum of 120 hours for the internship (8 hours per week). Specific hours per week and duration of internship will be discussed on an individual basis.

4. Compensation – Interns who work in the private sector and fulfill responsibilities that match a paid employee’s job description legally qualify for the federal minimum hourly wage. Interns who do not qualify as “employees” under the Fair Labor Standards Act should consider their financial situation. Unpaid internships can lead to skills development, networking opportunities, and job offers. To help compensate those who take unpaid internships, students can apply for the Flames Internship Grant.

5. Local vs. Remote – Local and in-person training experiences are the standard for most interns in CUPPA. However, with the expansion of collaborative software and telecommunication platforms, remote internships are growing in popularity. You must provide your own transportation to internships and will be expected to follow company rules, dress appropriately, be professional and ethical and be a respected representative.

You should begin your search early and use every resource to help you find the perfect internship. The following sections describe a variety of internship search strategies in greater detail.

UIC Career Services – Provides job counseling, application tips, job searching, resume help, mock interviewing, and resources for internship seekers.

Leverage Your Network – Talk to professors, advisors, fellow students, friends, and family members with similar career interests for potential internship leads. Former employers, mentors, and coaches can also provide valuable advice since they know you on a professional level and can vouch for your character and work ethic. Additionally, university faculty and departmental administrators often possess in-depth knowledge of the field you want to work in and can provide guidance and connections.

Contact Local Companies and Businesses for Informational Interviews – This will help build your professional network. Many local companies and businesses offer internships with hidden benefits. Considering their proximity, local options can save students significant money by offsetting travel and housing costs. They can also make it easier to cultivate professional relationships within your community.

Use Job Search Sites – Job search sites are a great resource for finding internship opportunities. These sites allow you to narrow your scope based on criteria such as industry or field, location, and type of internship. Some include UIC Handshake, Indeed, Linked In, etc.

In the Public Policy and Urban Studies programs, you are exposed to many different public policies and urban issues and the fields that address them. There are many different potential internship organizations, so it is helpful to understand the field and/or area of interest before you begin your search.

Think of an assignment you really enjoyed or an issue you feel passionate about. Let that subject area be a starting point for your internship search. Below are examples of sub-fields in public policy, urban studies, and project examples.

• Local, City, or State agencies – work can range anywhere from administrative tasks, attending meetings, writing policy briefs, data analysis, etc.

• Nonprofit Organizations – work part of an enthusiastic team who works hard towards the goal of the organization to help communities better their lives and environment around them.

• Environmental Planning – Intern with the Office of Sustainability and lead your own project, helping UIC meet its sustainability goals in decreasing waste, tree planning, and biodiversity.

• Community and Economic Development – Facilitate community meetings on spending government funds in various wards with the Great Cities Institute, Participatory Budgeting Initiative.

• Transportation – Advocate for better bike planning in Chicago with the Active Transportation Alliance or help oversee land transactions and real estate by interning with Metra.

• Housing – Help curb displacement by negotiating rent and sale of properties in Pilsen by interning with the Resurrection Project. Work on affordable housing efforts with Chicago Housing Authority

• Land Use Planning – Collect data and perform analysis to aid in regional planning with the Chicago Metropolitan Agency for Planning.

• GIS – Utilizing mapping to identify food deserts, traffic patterns and other identifying factors that can expose the issues happening and help resolve them through CMAP, CTA, Metra, etc.

• Higher Education – work as an intern or student worker at UIC

• Federal Government – find an internship through a federal agency, program, or pathway program

Internship opportunities can be highly competitive, so apply early to a variety of positions. Submitting a well-crafted application before the deadline offers potential employers a positive first impression.

Be sure to use the following strategies:

Start Early: Begin the internship search early, even a year before the start date.

Find People Who’ve Done Internships: Reach out to instructors and students with internship experience — they can help you navigate the process.

Ask About Opportunities: It is OK (and encouraged!) to directly ask organizations about any internship opportunities before you apply.

Review and Revise Each Application: Just because you submit an early application does not mean it should be less polished. Take time to edit and proofread.

Ask for Help: Professors can help you craft a successful internship application that appeals to certain organizations.

Building an effective resume takes time and planning.

Make It Professional: Resumes should use a simple font face and regular font size while looking clean and organized.

Tailor the Resume to the Internship: The individuals responsible for hiring interns know if they have received a generic stock resume — make sure you include specific details that will appeal to the company you want to intern at.

Champion Yourself: A resume is not the place for modesty. Do not hesitate to highlight your biggest accomplishments and most impressive activities.

Be Unique: The most competitive internships receive countless applications. Underscore personal attributes and activities that highlight individual characteristics.

Ask for Help: Professors, professionals in the field, and even your college’s career center can help you out if you run into any roadblocks, have questions, or simply need a second pair of eyes.

References: Internships will sometimes require you to list references along with your resume and cover letter. References are people you have worked with professionally or in an academic setting who know you well and would vouch for you on obtaining your internship. It is good practice to ask people if they would like to be a reference. If they say yes and are likely to be called on the phone, then let them know why you are interested in the position and why you think you’re qualified. Providing your references with this information along with your cover letter can help them validate what you have told your future internship organization.

You can make a career advising appointment to help with any of these subjects by contacting UIC Career Services, https://careerservices.uic.edu/about-us/hours/, located in the Student Services Building (SSB)

The cover letter for an internship offers applicants a chance to shine, highlighting the personal, professional, and academic attributes that make them a valuable intern and potential future employee. The best applicants typically excel academically and boast an impressive list of extracurricular and volunteer experiences.

Make It Unique: Create a unique cover letter for each application. A stock cover letter provides a terrible first impression.

Know Your Audience: Recognize the general aesthetic and atmosphere of a potential employer and reflect that in each cover letter you write.

Catch Their Eye: The best cover letter highlights unique attributes, skills, and experiences that separate you from other candidates.

Be Confident: Highlight attributes and skills while clearly stating why and how a particular opportunity benefits both parties.

Revise: Revisions are a necessary step for any cover letter. Grammatical and spelling errors can reflect poorly on you.

Resources can be found at this link.

Besides a well-crafted cover letter and resume, a portfolio or co-curricular transcript’s purpose is to provide an official record of out-of-the-classroom student involvement, participation, awards, honors, and certificates. Items may include student organization involvement, student organization leadership, community service, leadership training, workshops and seminars, awards, honors, certifications, and high impact practices. Students may produce artifacts (relevant documents and media files) that can be uploaded and displayed on student’s individual E-portfolios (electronic portfolios). Artifacts may include research, capstone projects, reflections, resume, and professional photos.

Highlight Your Best Work: A portfolio allows applicants to spotlight their best work.

Include a Bio: These allow applicants to highlight themselves as individuals with certain goals, skills, and interests.

An interview is often the last step in securing an internship. The best applicants will prepare extensively for this stage. During an interview, you must display both professionalism and a deep knowledge of the position, organization, and mission. Additionally, interviewees should demonstrate an up-to-date understanding of their industry.

Arrive on Time: Applicants brimming with professionalism and anticipation rarely arrive at interviews late.

Do Your Research: Demonstrating knowledge about an organization, its history, and its services shows the level of care and dedication expected of interns.

Be Professional: Wear business-appropriate attire and communicate clearly and politely.

Ask Questions: Interviewers usually leave time at the end of an interview for questions. Prepare a few questions in advance so you do not come across uninterested in the role.

Rehearse: Nothing cuts through pre-interview nerves better than practice. Adequate prep can give you the best chance at success.

You can receive assistance with interviewing skills and mock interviewing by contacting UIC Career Services, located in the Student Services Building (SSB)

LinkedIn uses social media to help you connect to jobs and internships. It is a living resume and a way to expand your network and even learn new skills through LinkedIn Learning. Having a LinkedIn is standard in today’s job market. Potential employers may search for it before they hire, so it is important to not only have an account, but something that represents you well. This link shows a series of videos on how LinkedIn can help you as a student looking for internships.